Position Details

Payroll & Credentialing Specialist

Department: Finance

Reports to: Chief Financial Officer

Pay Range: $21 to $25 per hour (DOE/DOQ)

Workdays: M-F 40 hours per week

Benefits:

  • Medical, Dental & Vision Insurance
  • Vacation, Sick Leave, Float Days & Paid Holidays
  • 403(b) Retirement Plan
  • Life Insurance
  • Long Term Disability
  • Wellness Program
  • Employee Assistant Program
  • LifeFlight Membership
  • Education Allowance

JOB PURPOSE:  This position provides both credentialing and payroll services for the agency and all clinical staff. The position reports to finance but works closely with HR (Human Resources).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Credentialing Duties

  • Maintain paneling for all agency clinicians and providers with all insurance companies, including Managed Care Organizations, Washington State Health Care Authority, Medicare etc.
  • Update and maintain credentials within the agency electronic health record for all clinical staff, including NPI for all levels of client facing positions.
  • Assist all new hires with NPI acquisition, credential requirements and updates.
  • Provider Rosters Updates to payers as required.
  • Assist CFO and organization leadership with agency facility credentialing compliance.
  • Other projects and duties as needed. 

Payroll Duties

  • Ensure accurate and timely recordkeeping and confidential payroll data management.
  • Utilize agency payroll system to process payroll, including reviewing/auditing timesheet entry, assisting staff and supervisors with completing entry and approvals.
  • Update deductions, garnishments as needed within the HRIS, and monitor accuracy.
  • Respond to garnishment and unemployment payroll requests.
  • Work within strict deadlines, while maintaining a high degree of accuracy.
  • Assist with projects, audits, reports, and conduct research as needed.
  • Ensure accurate and timely recordkeeping and confidential payroll data management.
  • Work with auditors to provide required payroll information as needed for annual external financial and 403b audits.
  • Work directly with the HR department to maintain efficient new hire onboarding process including verifying initial benefits and salary inputs into each respective system.
  • Keep informed of changes to employment and payroll laws and regulations and communicate requirements to leadership.
  • Maintains physical security of confidential materials and assigned Agency property.

SECONDARYDUTIESANDRESPONSIBILITIES:

  • Maintains familiarity with and handles client information in accordance with Federal Regulations (42 CFR, Part 2), the Revised Code of Washington (RCW 71.05.390 and RCW 71.24), and other applicable laws pertaining to confidentiality of client and staff information.
  • Participates in staff training, staff meetings, and individual supervision as assigned.
  • Provides other support to Human Resources and Finance when necessary.
  • Other duties as assigned.

PERFORMANCEEXPECTATIONS:

  • Adheres to strict deadlines.
  • Maintains confidentiality.
  • Complies with attendance, punctuality, and professional expectations.
  • Administers expected duties in a timely fashion.
  • Communicates with peers and supervisors in a professional and positive manner.
  • Assists all staff with credentialing or payroll inquiries in a confidential, and friendly manner.
  • Ability to problem solve and work with various partners to resolve issues.
  • Seeks supervisory input when necessary.
  • Awareness of office policies and procedures.
  • Understanding and contribution to the Mission, Vision, and Values of the organization.

REQUIRED EDUCATION, LICENSE(S), CERTIFICATION, AND EXPERIENCE:

Education:  High school graduate or GED

Licensure: N/A

Experience:   Experience as a Payroll Coordinator, Accounts Receivable/Accounts Payable Representative or Payroll Clerk

Additional requirements:

  • Must be able to pass a pre-employment drug test and background check
  • Must be able to provide vaccination records for MMR, HepB, Tdap and recent flu shot

PREFERRED ADDITIONAL CREDENTIALS / EXPERIENCE:

Experience:  CPP (Certified Payroll Professional); five years of experience in a payroll or accounting role

KNOWLEDGE, SKILLS, AND ABILITIES:

Essential:

  • Excellent written and verbal communication
  • Excel and database proficiency.
  • Ability to follow up and follow through on tasks.

NATURE AND SCOPE:

Physical Demands:

  • Moderate physical effort (lift/carry up to 25 pounds)
  • Frequent standing/walking
  • Occasionally lifts supplies and equipment.
  • Rarely exposed to clients with aggressive behaviors

Cognitive Skills:

  • Excellent verbal and written communication skills
  • Ability to learn and utilize a variety of electronic records systems.
  • Willingness to work as a team member.
  • Ability to work independently and be a self-starter.
  • Attention to details.

Working Environment:

  • May be exposed to infections and contagious diseases.
  • Occasionally exposed to patients exhibiting assaultive behaviors
  • Other: clean, well-lit and ventilated office

Working Demands:

  • Frequent pressure due to schedule demands
  • Subject to varying and unpredictable situations

Principal Challenges:

  • Working collaboratively with clients, other employees, and client resources
  • Ensuring safety of client information at all times


*Peninsula Behavioral Health does not discriminate because of a person's presence of any sensory, mental, or physical disability, race, creed, color, national origin, sex, sexual orientation, gender identity including transgender status, marital status, pregnancy, childbirth, and pregnancy-related conditions, age (40), honorably discharged veteran or military status, or use of a trained dog guide or service animal by a person with a disability, state employee or health care whistleblower status.